Return to IndexADMINISTRATIVE ORDER NO. 1.000(A)
Administrative Orders: Procedures & Organization
Whereas, Administrative Order 1.1300 reorganized administrative orders by subject matter, but temporary assignment orders were not incorporated making it difficult to utilize or locate temporary assignment orders, and
Whereas, the court deems it to be in the best interest of the Eighth Judicial Circuit to incorporate temporary assignment orders into the current organizational scheme for administrative orders and to establish a procedure for promulgating and distributing administrative orders, therefore, it is
ORDERED THAT:
1. Organization by Subject Matter. All administrative orders shall be organized into sections based on the following subjects:
Section 1 Judicial Administration
Section 2 Appellate
Section 3 Civil, Circuit and County
Section 4 Criminal, Felony and Misdemeanor
Section 5 Family, including Juvenile
Section 6 Probate
Section 7 Traffic
Section 8 Internal
Section 9 Temporary Assignment Orders (separate book)
2. Numbering of Administrative Orders. The numbering of each administrative order shall correspond to the appropriate section number. Administrative orders shall be numbered according to the appropriate section based on their subject matter.
3. Numbering Format. The number to the left of the decimal shall correspond to the appropriate section number. The numbers to the right of the decimal, shall be sequential within each section, except for orders that amend or supersede an order, in which case the number after the decimal shall remain the same with the appropriate letter suffix as set forth in Paragraph 9, below.
4. Current Orders. All orders currently in effect shall be maintained separately by the Court Administrator's Office in a loose-leaf binder organized by sections (except section 9). Only orders on file with the Court Administrator's Office are in effect, and if an order is not on file that order is no longer in effect. The loose-leaf binder shall contain a table of contents based on the subject-matter sections. The temporary assignment orders shall be kept separately by the trial coordination team in the court administrator's office.
5. Original Orders. The Court Administrator's office shall be the repository of all original administrative orders. All administrative orders of a general and continuing nature shall be indexed and recorded by the Clerk of Court in each county where the orders are effective.
6. Procedure. Administrative orders are issued by the Chief Judge. Anyone desiring to propose new administrative orders or suggest changes to existing administrative orders may submit the proposed order or requested changes to the Court Administrator's Office for review. The Court Administrator's Office shall conform the proposed order to meet the style of the existing orders. The Court Administrator, with the approval of the Chief Judge, shall distribute the draft order to all judges, Clerks of Court, the President of the Eighth Judicial Circuit Bar Association, Senior Law Clerk, Senior Deputy Court Administrators, the John A. H. Murphree Law Librarian, and any other person or organization that the Court Administration deems appropriate, for a period of 20 days of review and opportunity for comment. Upon the expiration of 20 days the court administrator shall submit to the Chief Judge the latest revised administrative order incorporating the suggested changes found appropriate and noting those suggestions not incorporated. The Chief Judge shall execute seven originals of the administrative order. 7. Approval by Administrative Judge of Division. The administrative judge of the division of court affected by the proposed order must approve all requested changes before that administrative order may be presented to the chief judge.
8. Distribution and Recording. The Court Administrator shall index and keep one original order. The Court Administrator shall deliver a duplicate original of the order to each Clerk of Court in the circuit for recording in the official records of the county. The Clerks of Court shall record and return the original administrative orders to the Court Administrator's Office. The Court Administrator's Office shall note the book and page number and date of recording of the administrative orders and then destroy the recorded duplicate originals returned from the Clerks' offices. The Court Administrator's Office shall distribute copies of the signed order to all judges, Senior law clerk, Senior Deputy Court Administrators, the President of the Eighth Judicial Circuit Bar Association, the Law Librarian of the John H. Murphree Law Library, and others as deemed appropriate by the chief judge.
9. Format of Future Orders. All future administrative orders shall set forth the need or purpose for the order and shall contain the Chief Judge's rulings in the body of the order. All future administrative orders shall indicate any previous orders that are superseded or rescinded by the proposed order. All future proposed administrative orders shall have a left margin of 1.4 inches.
10. Superseding or Amending Orders. Administrative orders that supersede or amend earlier orders shall be designated by subheadings of A - Z set off in parentheses after the order number. Orders having suffixes with numbers set off in parentheses supplement prior orders and are still in effect unless otherwise rescinded or amended. Superseded or amended orders shall be archived and separately maintained in a file by the Court Administrator's Office.
11. Supercedes Prior Orders. This order rescinds Administrative Order 1.000 entitled "Adopting Previous Administrative Orders as Amended," which was entered on July 22, 1981, and also rescinds Administrative Order 1.300 entitled Organization of Administrative Orders.
ORDERED on February 26th , 1996.
Signed\ ROBERT P. CATES, Chief Judge